Swap and Race Change
The Swap and Race Change tool allows race operators to correct participant assignment issues after timing data has already been recorded.
It can be used to perform three types of corrections:
Bib/chip swap: exchanges bib and chip assignments between two participants.
Time swap: exchanges the recorded race times between two participants.
Race Change – move a participant to another race.
These options include a preview step so the operator can verify the impact before applying the change.
Accessing Swap
The Swap tool can be accessed from:
The Edit Participant view.
The Bib field in the participant registration details.
The context menu on supported Participant Grids.
The context menu is useful when reviewing participant lists, rankings, or operational grids and a correction must be made directly from the current view.
Bib/Chip Swap
Bib/chip swap exchanges the bib and chip assignment between the current participant and another participant.
This is useful when bibs or chips were assigned incorrectly before or during the race.
For example, if participant A raced with participant B’s bib or chip, the swap allows the operator to correct the registration data without manually editing both participants.
Performing a Bib/Chip Swap
Open the Swap dialog.
Select Bib/chip swap.
Enter the target bib of the participant to swap with.
Click Preview.
Review the Before swap and After swap panels.
Click Swap to apply the correction.
The preview shows:
Participant names
Bib numbers
Chip codes
Assigned race
After confirmation, RRM updates the affected participants and reprocesses the relevant data.
Time Swap
Time swap exchanges the race times between two participants without swapping their bib or chip registration data.
This is useful when the participants are correctly registered, but their recorded timing data must be exchanged.
Common cases include:
Two participants crossed with exchanged bibs, but registration data should remain unchanged.
A manual correction requires the finish or race time to be assigned to the other participant.
Ranking positions must be corrected based on confirmed timing review.
Performing a Time Swap
Open the Swap dialog.
Select Time swap.
Enter the target bib of the participant to swap times with.
Click Preview.
Review the ranking preview.
Click Swap to apply the correction.
The ranking preview shows how the swap affects each participant, including:
Global rank
Gender rank
Age-group rank
This allows the operator to confirm the ranking impact before applying the change.
Compatibility Analysis
When previewing a swap, RRM analyzes how the correction affects existing timing data and rankings.
If the participants belong to different races or have incompatible timing data, RRM may display warnings or ranking changes that require review.
Before confirming the swap, check that:
The target bib is correct.
The participants shown in the preview are the expected ones.
The resulting bib, chip, time, and ranking changes are consistent with the race situation.
Operational Notes
Use Swap only when the correction reflects what actually happened during the race.
After applying a swap, review the affected participant records, passings, and results to confirm that the classification is correct.
For published events, update or republish the affected results after the correction so the Events App reflects the corrected race data.
Race Change
Participants can also be reassigned to another race from the Race selector in the Registration Details section.
This may be necessary when:
A participant registered for the wrong race
A participant switches distance
Race staff corrects a registration mistake
Race Change Warning
If the participant already has recorded passings, RRM displays a warning indicator next to the race selector.
This warning indicates that changing the race may affect existing timing data.
When saving the participant after a race change, a confirmation dialog will appear explaining:
The race being changed
The number of compatible passings
The number of incompatible passings
You can then choose:
Cancel – keep the current race assignment.
Continue Anyway – apply the race change.
When to Use These Features
These tools are commonly used during race operations to correct participant information.
Typical scenarios include:
Two participants accidentally wearing each other's bibs
A participant changing distance before the race
Correcting registration mistakes
Adjusting participants based on race control decisions
Because RRM automatically reprocesses passings, these changes are applied safely without losing recorded timing data.
Summary
The Bib Swap and Race Change features allow race operators to correct participant registration data while preserving timing integrity.
RRM helps maintain accurate results by:
Previewing swap results before applying them
Analyzing passings compatibility
Warning when race changes may affect timing data
Automatically reprocessing affected passings
These safeguards ensure that participant corrections can be made confidently, even during live race operations.
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