# Swap and Race Change

The **Swap** and **Race Change** tool allows race operators to correct participant assignment issues after timing data has already been recorded.

It can be used to perform three types of corrections:

* **Bib/chip swap**: exchanges bib and chip assignments between two participants.
* **Time swap**: exchanges the recorded race times between two participants.
* **Race Change** – move a participant to another race.

These options include a preview step so the operator can verify the impact before applying the change.

<figure><img src="/files/uvj5KnkVuUMjU3DHAw5I" alt=""><figcaption><p>Edit Participant View</p></figcaption></figure>

## Accessing Swap

The Swap tool can be accessed from:

* The **Edit Participant** view.
* The **Bib** field in the participant registration details.
* The context menu on supported **Participant Grids**.

The context menu is useful when reviewing participant lists, rankings, or operational grids and a correction must be made directly from the current view.

## Bib/Chip Swap

<figure><img src="/files/zCXIbFGpIEkzpCFuGp6A" alt=""><figcaption><p>Bib Chip Swap</p></figcaption></figure>

Bib/chip swap exchanges the bib and chip assignment between the current participant and another participant.

This is useful when bibs or chips were assigned incorrectly before or during the race.

For example, if participant A raced with participant B’s bib or chip, the swap allows the operator to correct the registration data without manually editing both participants.

### Performing a Bib/Chip Swap

1. Open the **Swap** dialog.
2. Select **Bib/chip swap**.
3. Enter the **target bib** of the participant to swap with.
4. Click **Preview**.
5. Review the **Before swap** and **After swap** panels.
6. Click **Swap** to apply the correction.

The preview shows:

* Participant names
* Bib numbers
* Chip codes
* Assigned race

After confirmation, RRM updates the affected participants and reprocesses the relevant data.

### Time Swap

<figure><img src="/files/zNbQGzph3QJeFENihVJ3" alt=""><figcaption><p>Time Swap</p></figcaption></figure>

Time swap exchanges the race times between two participants without swapping their bib or chip registration data.

This is useful when the participants are correctly registered, but their recorded timing data must be exchanged.

Common cases include:

* Two participants crossed with exchanged bibs, but registration data should remain unchanged.
* A manual correction requires the finish or race time to be assigned to the other participant.
* Ranking positions must be corrected based on confirmed timing review.

### Performing a Time Swap

1. Open the **Swap** dialog.
2. Select **Time swap**.
3. Enter the **target bib** of the participant to swap times with.
4. Click **Preview**.
5. Review the ranking preview.
6. Click **Swap** to apply the correction.

The ranking preview shows how the swap affects each participant, including:

* Global rank
* Gender rank
* Age-group rank

This allows the operator to confirm the ranking impact before applying the change.

### Compatibility Analysis

When previewing a swap, RRM analyzes how the correction affects existing timing data and rankings.

If the participants belong to different races or have incompatible timing data, RRM may display warnings or ranking changes that require review.

Before confirming the swap, check that:

* The target bib is correct.
* The participants shown in the preview are the expected ones.
* The resulting bib, chip, time, and ranking changes are consistent with the race situation.

### Operational Notes

Use Swap only when the correction reflects what actually happened during the race.

After applying a swap, review the affected participant records, passings, and results to confirm that the classification is correct.

For published events, update or republish the affected results after the correction so the Events App reflects the corrected race data.

## Race Change

Participants can also be reassigned to another race from the **Race selector** in the **Registration Details** section.

This may be necessary when:

* A participant registered for the wrong race
* A participant switches distance
* Race staff corrects a registration mistake

### Race Change Warning

If the participant already has recorded passings, RRM displays a **warning indicator** next to the race selector.

This warning indicates that changing the race may affect existing timing data.

When saving the participant after a race change, a **confirmation dialog** will appear explaining:

* The race being changed
* The number of **compatible passings**
* The number of **incompatible passings**

<figure><img src="/files/DjjyVjWhEbOEkGvaFJXI" alt=""><figcaption></figcaption></figure>

You can then choose:

* **Cancel** – keep the current race assignment.
* **Continue Anyway** – apply the race change.

## When to Use These Features

These tools are commonly used during race operations to correct participant information.

Typical scenarios include:

* Two participants accidentally **wearing each other's bibs**
* A participant **changing distance before the race**
* Correcting **registration mistakes**
* Adjusting participants based on **race control decisions**

Because RRM automatically reprocesses passings, these changes are applied safely without losing recorded timing data.

## Summary

The **Bib Swap** and **Race Change** features allow race operators to correct participant registration data while preserving timing integrity.

RRM helps maintain accurate results by:

* Previewing swap results before applying them
* Analyzing passings compatibility
* Warning when race changes may affect timing data
* Automatically reprocessing affected passings

These safeguards ensure that participant corrections can be made confidently, even during live race operations.


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://help.runonrufus.com/rufus-race-manager/participant-management/swap-and-race-change.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.