Age groups

The Age Groups Tab in RUFUS Race Manager allows you to define and organize your event’s age categories for each race. By establishing a set of age groups, you can automatically assign participants to the correct category based on their age and gender—saving time and reducing errors. This feature also supports predefined age groups and the option to save and reuse custom lists for future events.

Interface Overview

1. Add Blank

   • Click Add Blank to create a new age group row. You can then specify a Code, Label, Gender, Min Age, Max Age, and one or more Races that this group applies to.

2. Predefined

   • Select Predefined to load age groups commonly used for specific types of races. This is especially handy for standard categories (e.g., Under 16, Under 23, etc.).

3. Clear List

   • Use Clear List to remove all current entries from the tab (use with caution). This can be useful if you want to start from scratch.

4. Save List

   • After customizing your age groups, click Save List to store your new or updated configuration within your company account. This allows you to easily load these same groups for future events.

5. Search

   • The Search field in the top-right corner filters your list by any of the columns: Code, Label, Gender, or Race.

6. Table Columns

   • Code: A short identifier for the age group. Note that once a group is created, this code cannot be changed.

   • Label: A descriptive name for the age group (e.g., “Sub-14 Masculino”).

   • Gender: Indicates whether the group is for Male or Female participants.

   • Min Age / Max Age: Defines the inclusive age range for the group. For instance, if Min Age = 14 and Max Age = 15, it covers participants who are 14 or 15 years old on race day.

   • Races: Lists the race events (e.g., 5K, 10K) that this age group applies to.

7. Apply to Participants

   • After configuring your age groups, click Apply to Participants to automatically sort registered participants into the appropriate categories based on the defined criteria.

How to Define and Use Age Groups

1. Creating a New Age Group

   • Click Add Blank to insert a new row.

   • Enter a unique Code (cannot be changed later).

   • Provide a clear Label (e.g., “Sub-18 Masculino”).

   • Select Gender.

   • Specify Min Age and Max Age boundaries.

   • Choose one or more Races from your event (e.g., 5K, 10K, Half Marathon).

2. Using Predefined Groups

   • If your event fits a common age-group standard, click Predefined to quickly load popular sets of age groups.

   • You can still edit each row’s details except for the Code.

3. Saving and Reusing

   • Once satisfied with the list, click Save List to store it in your company account (optional)

   • In a future event, you can load this saved list to avoid recreating groups from scratch.

4. Applying to Participants

   • When you have your age groups ready, click Apply to Participants. RUFUS Race Manager will evaluate each participant’s details—birth date, gender, and chosen race(s)—and place them in the correct category automatically.

5. Editing vs. Re-Creating

   • You can edit the Label, Gender, Min Age, Max Age, and Races fields at any time.

   • However, the Code is fixed once the row is created. If you must change the Code, you’ll need to create a new group.

Conclusion

Managing age groups in RUFUS Race Manager streamlines race-day logistics by automatically assigning participants to the correct category. Whether you prefer using predefined age groups or setting up your own, the Age Groups Tab offers flexible options for customizing labels, ranges, and applicable races. Once your list is created, simply click “Apply to Participants” for instant categorization—leaving you free to focus on delivering a smooth, enjoyable event.