Creating a New Event
Last updated
Last updated
Creating a new event in RUFUS Race Manager (RRM) is the first step to managing and organizing races effectively. This guide will walk you through the process of creating a new event, understanding the different event statuses, and navigating the Event Select welcome screen.
When you first log in to RRM, you will be presented with the Event Select screen. This screen allows you to create new events or access existing ones. The Event Select screen is divided into three main tabs:
Upcoming Events: Displays all upcoming events that have been scheduled.
Past Events: Lists all events that have already occurred.
Draft Events: Contains all events currently in draft mode.
Currently, all new events are created with Draft status. Being in Draft status does not prevent you from timing the race or generating classifications; it only restricts public publication of participants and results via the RUFUS Event App. Once the feature for publishing events via the RUFUS Event App is available, users will be able to change the status from draft to published, making the event publicly accessible and engaging with participants and audiences.
To create a new event from the Event Select screen, follow these steps:
On the Event Select screen, you will see a "New Event" button on the right-hand side.
Click this button to open the event creation modal.
A modal window titled "Create a New Event from Scratch" will appear, prompting you to enter basic event information:
Name: Enter the name of your event.
Edition: Add the edition of the event (e.g., 1st, 2nd, etc.). This helps distinguish between different iterations of the same event.
Start Date: Specify the start date of the event.
These details are essential for identifying and organizing your event.
Once you have entered all the necessary details, click "Save" to create the event.
If you decide not to create the event, click "Cancel" to exit the modal.
After saving, your new event will be added to the Draft Events list, allowing you to further configure and prepare it before making it publicly available.
Be Descriptive: When naming your event, use a descriptive title that will make it easy to identify among other events.
Draft Mode for Preparation: Use the Draft status to thoroughly prepare your event before publishing it. This includes setting up all races, adding participants, and testing timing devices.
Future Publishing: Keep an eye out for the event publishing feature to take full advantage of audience engagement via the RUFUS Event App.
In the Event Select screen, you also have the option to download the Windows version of RRM. This version allows you to manage your races offline, providing flexibility for remote event management where internet access may be limited.
To download, click on the "Download" button located on the right side of the Event Select screen, under the Windows logo.
