RUFUS Help
RUFUS Race Manager
RUFUS Help CenterRUFUS CloudBoxRUFUS Cloud Public APIRUFUS Race ManagerRUFUS Timing AppRUFUS CloudRUFUS Event App
RUFUS Race Manager
RUFUS Help CenterRUFUS CloudBoxRUFUS Cloud Public APIRUFUS Race ManagerRUFUS Timing AppRUFUS CloudRUFUS Event App
  • Introduction to RUFUS Race Manager
  • GETTING STARTED
    • Introduction to Race Timing and Race Timing Software
    • Excel 101: Handling Participant Data
    • Networks 101: Understanding the Basics for Race Timing
    • System Requirements for RUFUS Race Manager
  • installation and setup
    • Installing RUFUS Race Manager
    • Initial Configuration
    • User Interface Overview
  • event management
    • Creating a New Event
    • Managing Events
    • Event Settings
    • Event Control View
  • Participant Management
    • Participants Menu
    • Manually Adding Participants
    • Import Participants from List
    • Editing Participant Details
    • Participant Statuses
    • Participant Passings
    • Organizing Participants
  • Checkpoints
    • Understanding Checkpoints
    • Checkpoints Menu
    • Creating Checkpoints
    • Checkpoint Dashboard
    • Checkpoint-Race View
  • Races
    • Races Menu
    • Creating Races
    • Race Dashboard
  • SEGMENTS
    • Understanding Segments
    • Segments Menu
    • Creating Segments
    • Time Visualization
    • Race-Segment View
  • GROUPS AND AGE GROUPS
    • Groups Menu
    • Groups
    • Age groups
  • Timing Devices Integration
    • Introduction to Timing Devices
    • Devices Menu
    • Connecting Local Devices
    • Connecting Cloud Devices
    • Analyzing Backup Files
    • Event-Devices View
    • Rewind Passings
  • Collecting and Managing Timing Data
    • Understanding the Data Collection Process
    • Timing on Race Day
    • Adding Manual Passings
    • Monitoring Live Timing Data
    • Editing Timing Data
    • Passing Statuses
    • Reprocess Passings
  • Classification and Results Processing
    • Understanding Classifications
    • Results Menu
    • Viewing Race Results
    • Generating Reports
  • PUBLISHING IN THE RUFUS EVENT APP
    • Publishing the Event
    • Publishing Participant Information
    • Publishing Race Results
  • Offline Mode and Data Synchronization
    • Working Offline with RRM
    • Data Synchronization
  • Troubleshooting and Support
    • Common Issues and Solutions
    • Frequently Asked Questions (FAQs)
  • Updates and New Features
    • Upcoming Features
    • Keeping RRM Updated
    • Changelog
  • Best Practices and Tips
    • Optimizing Race Timing Workflow
    • Data Management Best Practices
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On this page
  • Accessing the Event Select Screen
  • Creating a New Event
  • Step 1: Click "New Event"
  • Step 2: Fill in Event Details
  • Step 3: Save Your Event
  • Tips for Creating Events
  • Downloading the Windows Version for Offline Use
  1. event management

Creating a New Event

PreviousUser Interface OverviewNextManaging Events

Last updated 1 month ago

Creating a new event in RUFUS Race Manager (RRM) is the first step to managing and organizing races effectively. This guide will walk you through the process of creating a new event, understanding the different event statuses, and navigating the Event Select welcome screen.

Accessing the Event Select Screen

When you first log in to RRM, you will be presented with the Event Select screen. This screen allows you to create new events or access existing ones. The Event Select screen is divided into three main tabs:

  1. Upcoming Events: Displays all upcoming events that have been scheduled.

  2. Past Events: Lists all events that have already occurred.

  3. Draft Events: Contains all events currently in draft mode.

New events are created with Draft status. Being in Draft status does not prevent you from timing the race or generating classifications; it only restricts public publication of participants and results via the RUFUS Event App. Once the feature for publishing events via the RUFUS Event App is available, users will be able to change the status from draft to published, making the event publicly accessible and engaging with participants and audiences.

Creating a New Event

To create a new event from the Event Select screen, follow these steps:

Step 1: Click "New Event"

  • On the Event Select screen, you will see a "New Event" button on the right-hand side.

  • Click this button to open the event creation modal.

Step 2: Fill in Event Details

A modal window titled "Create a New Event from Scratch" will appear, prompting you to enter basic event information:

  • Name: Enter the name of your event.

  • Edition: Add the edition of the event (e.g., 1st, 2nd, etc.). This helps distinguish between different iterations of the same event.

  • Start Date: Specify the start date of the event.

These details are essential for identifying and organizing your event.

Step 3: Save Your Event

  • Once you have entered all the necessary details, click "Save" to create the event.

  • If you decide not to create the event, click "Cancel" to exit the modal.

After saving, your new event will be added to the Draft Events list, allowing you to further configure and prepare it before making it publicly available.

Tips for Creating Events

  • Be Descriptive: When naming your event, use a descriptive title that will make it easy to identify among other events.

  • Draft Mode for Preparation: Use the Draft status to thoroughly prepare your event before publishing it. This includes setting up all races, adding participants, and testing timing devices.

  • Future Publishing: Keep an eye out for the event publishing feature to take full advantage of audience engagement via the RUFUS Event App.

Downloading the Windows Version for Offline Use

In the Event Select screen, you also have the option to download the Windows version of RRM. This version allows you to manage your races offline, providing flexibility for remote event management where internet access may be limited.

To download, click on the "Download" button located on the right side of the Event Select screen, under the Windows logo.

Event Select
New Event Modal