Event Settings
The Event Settings screen in RUFUS Race Manager allows you to configure the main properties and operational behavior of the selected event.
To access it, select the Settings icon from the sidebar menu.
General Settings
Use this section to edit the basic event information:
Name: event name.
Edition: event edition or version.
Start Date: official event start date.
Event Location: location associated with the event.
Gender Mapping
Gender Mapping defines how RRM identifies and displays participant gender values in the event data grids.
For example, you can map values such as M and F so participants are visually categorized in a consistent way across the interface. You can introduce two or more values sepparated by comma.
Timekeeping
The Timekeeping section defines the timing precision used by the event.
Available precision options may include:
Seconds
Tenths of a second
Milliseconds
Select the precision that matches the timing requirements of the race.
Event Reference Date
The Event Reference Date is used to calculate participant age.
This is especially important when age groups or categories depend on the participant’s age on a specific date.
Participant Data Style
Participant Data Style controls how participant text fields are normalized when importing or editing participant records.
You can configure formatting rules for fields such as:
Name
Lastname
City
Team
Club
For example, you can apply capitalization rules to keep participant data consistent and easier to read.
Use Apply to Current Participants to normalize the existing participant records using the selected formatting rules.
Reference Table
The Reference Table allows you to manage the relation between Chip / EPC values and bib numbers for the event.
It is used to resolve passings, match chip reads with participants, and control chip visibility across the event interface.
From this section, you can:
Review the current reference table status.
Upload a CSV reference table.
Add or edit individual rows.
Search by chip or bib.
Hide chip columns across the event UI.
For more details, see the Reference Table help article.
Automatic Publication Updates
Automatic Publication Updates define how a published event should refresh information in the RUFUS Events App.
When enabled, RRM can automatically update selected publication areas, such as:
Participants
Results
Race progress
This setting is useful when the event is published and the public-facing information must remain synchronized during the race.
For more details, see the Automatic Publication Updates help article.
Notifications
The Notifications section controls which passing-related alerts are shown during event operation.
You can enable or disable notifications for:
VALID passings: passings correctly matched and accepted.
EOTR & CLOSED passings: passings outside the expected lap or received while a checkpoint, race, or device is closed.
ORPHAN, NO_RACE & WRONG_RACE passings: passings not matched to a participant, linked to a participant without a race, or linked to the wrong race.
BOUNCED & TIME_INVALID passings: passings rejected due to bounce rules or invalid timing data.
Adjust these options according to the type of information you need to monitor during the race.
Custom Fields
Custom Fields allow you to store additional participant information, such as:
Address
T-shirt size
Company
Any event-specific data field
Custom fields can be displayed, filtered, and grouped in participant, segment, and result views.
Event Status
Event Status controls the visibility of the event in RUFUS Cloud and RUFUS Events App.
Published events can appear in the Cloud Events Dashboard and can be made available in the RUFUS Events App.
Danger Zone
The Danger Zone contains operations that affect the entire event. Use these actions carefully.
Export Event to File
Creates a full event backup file containing the event configuration and data.
This can be used for:
Backups
Moving events between systems
Archiving event data
Clone Event
Creates a copy of the current event configuration.
This is useful when preparing another edition of the same race using a similar structure.
Reset Event
Clears operational event data, such as timing sessions and results, while preserving the event structure.
Delete Event
Permanently removes the event from the system.
This action cannot be undone.
Saving Changes
After modifying the event settings, click Save to apply the changes.
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