Event Settings
The Event Settings screen in RUFUS Race Manager (RRM) allows you to configure key aspects of your event, ensuring that it is tailored to your specific requirements. This guide will walk you through the different settings available, including general event information, gender mapping, and notification preferences. We will also discuss some settings that were available in the beta version but are currently unavailable and will be reintroduced soon.
Accessing the Event Settings Screen
To access the Event Settings screen, select the Settings icon from the Sidebar Menu. This will open the settings for the event you are currently managing, allowing you to adjust various configurations as needed.
General Settings
In the General section, you can modify basic information about the event:
Name: Change the name of your event.
Edition: Update the edition of the event (e.g., 1st, 2nd, etc.) to keep track of different iterations.
Start Date: Adjust the start date of your event.
Gender Mapping
The Gender Mapping section allows you to define how RRM should visually distinguish between male and female participants in the data grids. By specifying values for male and female (e.g., M and F), you ensure that participants are accurately categorized and easy to identify when viewing the participant lists.
Timekeeping
The Timekeeping section allows you to choose the level of precision for timing (seconds, milliseconds, or tenths of a second) to suit the needs of your event.
Event Reference Date
The Event Reference Date section allows you to specify a date to use for calculating participant age, which is important for categorizing participants into age groups.
Participant Data Style
The Participant Data Style setting allows you to control how participant text fields are automatically normalized when importing or creating participant records.
This feature helps maintain consistent formatting across participant data, improving readability and preventing inconsistencies in names and locations.
You can configure normalization rules for the following fields:
Name
Lastname
City
Team
Club
For each field, you can choose the desired formatting style (for example, Capitalize).
Applying the Style to Existing Participants
After selecting the desired formatting options, click Apply to Current Participants.
This action will:
Save the selected formatting rules
Normalize all existing participant records in the event using the selected style
This feature is particularly useful after importing participant lists from external sources where formatting may vary.
Notifications
In the Notifications section, you can control which types of notifications you want to receive during the event:
VALID passings: Notifications for valid participant passings.
EOTR & CLOSED passings: Notifications for End Of The Road passings, indicating participants passing checkpoints outside the expected lap, and notifications for CLOSED passings, indicating that the checkpoint, race or device are closed when the read was made.
ORPHAN, NO_RACE & WRONG_RACE passings: Notifications for passings that are not matched to any participant, or participants with no race assigned, or participants with wrong race assigned.
BOUNCED & TIME_INVALID passings: Notifications for passings that bounced or that have an invalid time.
Toggle these notifications on or off to suit your needs during the race. This flexibility allows you to stay informed about the specific types of race activity that are most important to you.
Custom Fields
You can add custom fields to collect additional participant information, such as address, t-shirt size or company. Custom fields are displayed in the participants, segments and results views and can be filtered by and grouped by.
Event Status
You can manage the visibility of your event in RUFUS Cloud. Published events will appear in the Cloud's Events Dashboard, making them available for publication in the RUFUS Events App.
Danger Zone
The Danger Zone section contains operations that affect the entire event. These actions should be used carefully, as some operations are irreversible.
Export Event to File
The Export to File option allows you to create a full backup of the event configuration and data.
This exported file can be used for:
Backups
Transferring events between systems
Archiving race data
Clone Event
Cloning an event creates a copy of the current event configuration. This is useful when preparing a new edition of a race using the same structure.
Reset Event
Resetting an event clears operational data such as timing sessions and results while preserving the event structure.
Delete Event
Deleting an event permanently removes it from the system.
This operation cannot be undone.
Because these actions affect the entire event, they should only be performed when you are certain the operation is intended.
Saving Changes
Once you have made the necessary adjustments in the Event Settings screen, click the "Save" button at the bottom right of the screen to apply your changes.
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