Manually Adding Participants
Last updated
Last updated
Adding participants manually in RUFUS Race Manager (RRM) is a simple and efficient way to ensure that all relevant details are accurately captured. This guide will walk you through the steps to manually add participants to your event, using the Add Participant modal.
To add a new participant manually, navigate to the Participants Menu located on the left-hand side of the RRM interface. In the Add Participants section, click the "Add New" button. This will open the Add Participant modal, where you can input all the necessary participant information.
Note: The only mandatory field when adding a participant is Name and Bib. All other fields are optional, but providing more information can help with better participant management.
The Add Participant modal is divided into several sections to help you systematically enter all the details about a participant:
Name: Enter the participant's first name.
Lastname: Enter the participant's last name.
Gender: Specify the participant's gender (e.g., M or F). Ideally, this value should match the gender values defined in the Gender Mapping section of the Settings to ensure consistency and to visually distinguish male and female participants in the grids throughout the software.
Date of Birth: Enter the participant's date of birth, which helps determine their age group.
Country: Select the participant's country from the dropdown list.
City: Enter the city where the participant resides.
Bib Number: Assign a unique bib number to the participant, which will be used for identification during the race. Note that bib numbers must be unique across the entire event, meaning they cannot be shared between different races.
Chip Code: Enter the chip code that the participant will use for timing purposes. Similar to bib numbers, chip codes must be unique across the entire event and cannot be shared between different races.
Race: Select the race in which the participant will compete (e.g., 10K, 5K). These races must be previously created within the event.
Age Group Code: Specify the age group code that corresponds to the participant's age.
Group: Enter any specific group that the participant belongs to, if applicable.
Team: If the participant is part of a team, enter the team name here.
Club: Enter the name of the club, if the participant belongs to one.
Email: Enter the participant's email address for communication purposes.
Phone Number: Enter the participant's phone number.
After filling in all the necessary fields, click the "Save" button at the bottom right of the screen to add the participant to the event. You can save a participant without assigning a race and assign the race later. Once saved, the participant will appear in the Participants Menu, and the form will reset to allow you to enter the information for a new participant. Close the tab when finished.
Accuracy is Key: Ensure that all the information entered is correct, especially bib numbers and chip codes, as these are essential for race timing and participant identification.
Complete All Relevant Fields: While not all fields are mandatory, providing as much information as possible will help in effective participant management and communication.
Use Consistent Formats: When entering information such as Age Group, Club or Team, use a consistent format to maintain data integrity and make searching, sorting, and grouping easier.
