RUFUS Help
RUFUS Race Manager
RUFUS Race Manager
  • Introduction to RUFUS Race Manager
  • GETTING STARTED
    • Introduction to Race Timing and Race Timing Software
    • Excel 101: Handling Participant Data
    • Networks 101: Understanding the Basics for Race Timing
    • System Requirements for RUFUS Race Manager
  • installation and setup
    • Installing RUFUS Race Manager
    • Initial Configuration
    • User Interface Overview
  • event management
    • Creating a New Event
    • Managing Events
    • Event Settings
    • Event Control View
  • Participant Management
    • Participants Menu
    • Manually Adding Participants
    • Import Participants from List
    • Editing Participant Details
    • Participant Statuses
    • Participant Passings
    • Organizing Participants
  • Checkpoints
    • Understanding Checkpoints
    • Checkpoints Menu
    • Creating Checkpoints
    • Checkpoint Dashboard
    • Checkpoint-Race View
  • Races
    • Races Menu
    • Creating Races
    • Race Dashboard
  • SEGMENTS
    • Understanding Segments
    • Segments Menu
    • Creating Segments
    • Time Visualization
    • Race-Segment View
  • GROUPS AND AGE GROUPS
    • Groups Menu
    • Groups
    • Age groups
  • Timing Devices Integration
    • Introduction to Timing Devices
    • Devices Menu
    • Connecting Local Devices
    • Connecting Cloud Devices
    • Analyzing Backup Files
    • Event-Devices View
    • Rewind Passings
  • Collecting and Managing Timing Data
    • Understanding the Data Collection Process
    • Timing on Race Day
    • Adding Manual Passings
    • Monitoring Live Timing Data
    • Editing Timing Data
    • Passing Statuses
    • Reprocess Passings
  • Classification and Results Processing
    • Understanding Classifications
    • Results Menu
    • Viewing Race Results
    • Generating Reports
  • PUBLISHING IN THE RUFUS EVENT APP
    • Publishing the Event
    • Publishing Participant Information
    • Publishing Race Results
  • Offline Mode and Data Synchronization
    • Working Offline with RRM
    • Data Synchronization
  • Troubleshooting and Support
    • Common Issues and Solutions
    • Frequently Asked Questions (FAQs)
  • Updates and New Features
    • Upcoming Features
    • Keeping RRM Updated
    • Changelog
  • Best Practices and Tips
    • Optimizing Race Timing Workflow
    • Data Management Best Practices
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On this page
  • Accessing the Add Participant Modal
  • Fields in the Add Participant Modal
  • 1. Personal Information
  • 2. Registration Details
  • 3. Contact Details
  • Saving Participant Information
  • Tips for Manually Adding Participants
  1. Participant Management

Manually Adding Participants

PreviousParticipants MenuNextImport Participants from List

Last updated 3 months ago

Adding participants manually in RUFUS Race Manager (RRM) is a simple and efficient way to ensure that all relevant details are accurately captured. This guide will walk you through the steps to manually add participants to your event, using the Add Participant modal.

Accessing the Add Participant Modal

To add a new participant manually, navigate to the Participants Menu located on the left-hand side of the RRM interface. In the Add Participants section, click the "Add New" button. This will open the Add Participant modal, where you can input all the necessary participant information.

Fields in the Add Participant Modal

Note: The only mandatory field when adding a participant is Name and Bib. All other fields are optional, but providing more information can help with better participant management.

The Add Participant modal is divided into several sections to help you systematically enter all the details about a participant:

1. Personal Information

  • Name: Enter the participant's first name.

  • Lastname: Enter the participant's last name.

  • Gender: Specify the participant's gender (e.g., M or F). Ideally, this value should match the gender values defined in the Gender Mapping section of the Settings to ensure consistency and to visually distinguish male and female participants in the grids throughout the software.

  • Date of Birth: Enter the participant's date of birth, which helps determine their age group.

  • Country: Select the participant's country from the dropdown list.

  • City: Enter the city where the participant resides.

2. Registration Details

  • Bib Number: Assign a unique bib number to the participant, which will be used for identification during the race. Note that bib numbers must be unique across the entire event, meaning they cannot be shared between different races.

  • Chip Code: Enter the chip code that the participant will use for timing purposes. Similar to bib numbers, chip codes must be unique across the entire event and cannot be shared between different races.

  • Race: Select the race in which the participant will compete (e.g., 10K, 5K). These races must be previously created within the event.

  • Age Group Code: Specify the age group code that corresponds to the participant's age.

  • Group: Enter any specific group that the participant belongs to, if applicable.

  • Team: If the participant is part of a team, enter the team name here.

  • Club: Enter the name of the club, if the participant belongs to one.

3. Contact Details

  • Email: Enter the participant's email address for communication purposes.

  • Phone Number: Enter the participant's phone number.

Saving Participant Information

After filling in all the necessary fields, click the "Save" button at the bottom right of the screen to add the participant to the event. You can save a participant without assigning a race and assign the race later. Once saved, the participant will appear in the Participants Menu, and the form will reset to allow you to enter the information for a new participant. Close the tab when finished.

Tips for Manually Adding Participants

  • Accuracy is Key: Ensure that all the information entered is correct, especially bib numbers and chip codes, as these are essential for race timing and participant identification.

  • Complete All Relevant Fields: While not all fields are mandatory, providing as much information as possible will help in effective participant management and communication.

  • Use Consistent Formats: When entering information such as Age Group, Club or Team, use a consistent format to maintain data integrity and make searching, sorting, and grouping easier.

Add Participant Tab