RUFUS Help
RUFUS Race Manager
RUFUS Race Manager
  • Introduction to RUFUS Race Manager
  • GETTING STARTED
    • Introduction to Race Timing and Race Timing Software
    • Excel 101: Handling Participant Data
    • Networks 101: Understanding the Basics for Race Timing
    • System Requirements for RUFUS Race Manager
  • installation and setup
    • Installing RUFUS Race Manager
    • Initial Configuration
    • User Interface Overview
  • event management
    • Creating a New Event
    • Managing Events
    • Event Settings
    • Event Control View
  • Participant Management
    • Participants Menu
    • Manually Adding Participants
    • Import Participants from List
    • Editing Participant Details
    • Participant Statuses
    • Participant Passings
    • Organizing Participants
  • Checkpoints
    • Understanding Checkpoints
    • Checkpoints Menu
    • Creating Checkpoints
    • Checkpoint Dashboard
    • Checkpoint-Race View
  • Races
    • Races Menu
    • Creating Races
    • Race Dashboard
  • SEGMENTS
    • Understanding Segments
    • Segments Menu
    • Creating Segments
    • Time Visualization
    • Race-Segment View
  • GROUPS AND AGE GROUPS
    • Groups Menu
    • Groups
    • Age groups
  • Timing Devices Integration
    • Introduction to Timing Devices
    • Devices Menu
    • Connecting Local Devices
    • Connecting Cloud Devices
    • Analyzing Backup Files
    • Event-Devices View
    • Rewind Passings
  • Collecting and Managing Timing Data
    • Understanding the Data Collection Process
    • Timing on Race Day
    • Adding Manual Passings
    • Monitoring Live Timing Data
    • Editing Timing Data
    • Passing Statuses
    • Reprocess Passings
  • Classification and Results Processing
    • Understanding Classifications
    • Results Menu
    • Viewing Race Results
    • Generating Reports
  • PUBLISHING IN THE RUFUS EVENT APP
    • Publishing the Event
    • Publishing Participant Information
    • Publishing Race Results
  • Offline Mode and Data Synchronization
    • Working Offline with RRM
    • Data Synchronization
  • Troubleshooting and Support
    • Common Issues and Solutions
    • Frequently Asked Questions (FAQs)
  • Updates and New Features
    • Upcoming Features
    • Keeping RRM Updated
    • Changelog
  • Best Practices and Tips
    • Optimizing Race Timing Workflow
    • Data Management Best Practices
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On this page
  • Pre-Race Preparations
  • During Race Monitoring
  • Post-Race Procedures
  1. Best Practices and Tips

Optimizing Race Timing Workflow

To ensure a smooth race timing experience using RUFUS Race Manager (RRM), follow these best practices for different stages of the event: pre-race, during the race, and post-race.

Pre-Race Preparations

  1. Setup and Testing: Connect all timing devices, including RFID readers and CloudBoxes, and test each one to ensure proper data collection.

  2. Create Event and Assign Checkpoints: Set up the event, races, checkpoints, and segments. Assign timing devices to checkpoints to ensure correct data capture.

  3. Participant Management: Import participant data or enter manually, including bib numbers and participant information. Ensure the data is accurate to avoid discrepancies.

  4. Verify Network Connectivity: Confirm local and cloud devices are connected. Verify internet access for cloud devices if needed.

  5. Setup Backup Devices: If possible, have backup timing devices configured in case of primary device failure.

During Race Monitoring

  1. Live Monitoring: Use the Event Control View and Checkpoint-Race Views to monitor incoming timing data in real time. Keep an eye on each checkpoint's data and device status to detect any connectivity or data issues.

  2. Activate or Deactivate Checkpoints: Control which checkpoints are active. For example, once all participants have passed a checkpoint, deactivate it to prevent unwanted readings.

  3. Managing Passings: Add manual passings as necessary, for instance, when a participant passes a checkpoint without being detected automatically. Assign these using the Checkpoint-Race View or during participant editing.

  4. Data Accuracy: Continuously check for discrepancies in passings, and adjust statuses as needed (mark as validated or invalidated).

  5. Offline Capabilities: If working offline, ensure all devices are synced correctly. Any discrepancies can be handled once reconnected to the internet.

Post-Race Procedures

  1. Final Data Review: Go through the Event Control View to review all passings, ensuring every participant has valid data for classification purposes. Delete incorrect or duplicate passings if necessary.

  2. Generate Classifications: Request classifications using the Race-Result View. Segments and race order segments will help in accurate classifications.

  3. Export Results: Use the Export feature to generate CSV or PDF reports of race results and classifications. This can be shared directly with event stakeholders.

  4. Synchronize Data: Sync the local data with cloud data to ensure consistency across all platforms. Confirm that all the data is properly backed up.

  5. Remove Devices: Disconnect timing devices from the event and remove any unnecessary devices.

By following these steps, race organizers can streamline the timing process from setup to post-race analysis, ensuring accurate results and efficient race management.

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Last updated 7 months ago