Optimizing Race Timing Workflow

To ensure a smooth race timing experience using RUFUS Race Manager (RRM), follow these best practices for different stages of the event: pre-race, during the race, and post-race.

Pre-Race Preparations

Setup and Testing: Connect all timing devices, including RFID readers and CloudBoxes, and test each one to ensure proper data collection.
Create Event and Assign Checkpoints: Set up the event, races, checkpoints, and segments. Assign timing devices to checkpoints to ensure correct data capture.
Participant Management: Import participant data or enter manually, including bib numbers and participant information. Ensure the data is accurate to avoid discrepancies.
Verify Network Connectivity: Confirm local and cloud devices are connected. Verify internet access for cloud devices if needed.
Setup Backup Devices: If possible, have backup timing devices configured in case of primary device failure.

During Race Monitoring

Live Monitoring: Use the Event Control View and Checkpoint-Race Views to monitor incoming timing data in real time. Keep an eye on each checkpoint's data and device status to detect any connectivity or data issues.
Activate or Deactivate Checkpoints: Control which checkpoints are active. For example, once all participants have passed a checkpoint, deactivate it to prevent unwanted readings.
Managing Passings: Add manual passings as necessary, for instance, when a participant passes a checkpoint without being detected automatically. Assign these using the Checkpoint-Race View or during participant editing.
Data Accuracy: Continuously check for discrepancies in passings, and adjust statuses as needed (mark as validated or invalidated).
Offline Capabilities: If working offline, ensure all devices are synced correctly. Any discrepancies can be handled once reconnected to the internet.

Post-Race Procedures

Final Data Review: Go through the Event Control View to review all passings, ensuring every participant has valid data for classification purposes. Delete incorrect or duplicate passings if necessary.
Generate Classifications: Request classifications using the Race-Result View. Segments and race order segments will help in accurate classifications.
Export Results: Use the Export feature to generate CSV or PDF reports of race results and classifications. This can be shared directly with event stakeholders.
Synchronize Data: Sync the local data with cloud data to ensure consistency across all platforms. Confirm that all the data is properly backed up.
Remove Devices: Disconnect timing devices from the event and remove any unnecessary devices.

By following these steps, race organizers can streamline the timing process from setup to post-race analysis, ensuring accurate results and efficient race management.

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Last updated 7 months ago

Pre-Race Preparations

Setup and Testing: Connect all timing devices, including RFID readers and CloudBoxes, and test each one to ensure proper data collection.

Create Event and Assign Checkpoints: Set up the event, races, checkpoints, and segments. Assign timing devices to checkpoints to ensure correct data capture.

Participant Management: Import participant data or enter manually, including bib numbers and participant information. Ensure the data is accurate to avoid discrepancies.

Verify Network Connectivity: Confirm local and cloud devices are connected. Verify internet access for cloud devices if needed.

Setup Backup Devices: If possible, have backup timing devices configured in case of primary device failure.

During Race Monitoring

Live Monitoring: Use the Event Control View and Checkpoint-Race Views to monitor incoming timing data in real time. Keep an eye on each checkpoint's data and device status to detect any connectivity or data issues.

Activate or Deactivate Checkpoints: Control which checkpoints are active. For example, once all participants have passed a checkpoint, deactivate it to prevent unwanted readings.

Managing Passings: Add manual passings as necessary, for instance, when a participant passes a checkpoint without being detected automatically. Assign these using the Checkpoint-Race View or during participant editing.

Data Accuracy: Continuously check for discrepancies in passings, and adjust statuses as needed (mark as validated or invalidated).

Offline Capabilities: If working offline, ensure all devices are synced correctly. Any discrepancies can be handled once reconnected to the internet.

Post-Race Procedures

Final Data Review: Go through the Event Control View to review all passings, ensuring every participant has valid data for classification purposes. Delete incorrect or duplicate passings if necessary.

Generate Classifications: Request classifications using the Race-Result View. Segments and race order segments will help in accurate classifications.

Export Results: Use the Export feature to generate CSV or PDF reports of race results and classifications. This can be shared directly with event stakeholders.

Synchronize Data: Sync the local data with cloud data to ensure consistency across all platforms. Confirm that all the data is properly backed up.

Remove Devices: Disconnect timing devices from the event and remove any unnecessary devices.

By following these steps, race organizers can streamline the timing process from setup to post-race analysis, ensuring accurate results and efficient race management.