Bib Swap and Race Change
In RUFUS Race Manager (RRM), race operators can correct participant registration data even after timing data has been recorded. Two important tools available in the Edit Participant view help handle these situations:
Bib Swap – exchange bib numbers between two participants.
Race Change – move a participant to another race.
Both tools automatically analyze existing passings to help maintain result consistency.
Bib Swap
The Bib Swap feature allows you to exchange bib numbers between two participants. This is useful when bib numbers were distributed incorrectly before or during the race.
Bib swapping ensures that all related passings are automatically reprocessed so that the correct participant remains associated with the correct timing data.
Accessing Bib Swap
To perform a bib swap:
Open the Edit Participant view.
Locate the Registration Details section.
Find the Bib number field.
Click Bib Swap.
This opens the Bib Swap dialog.
Performing a Bib Swap
In the Bib Swap dialog:
Enter the target bib number of the participant you want to swap with.
Click Preview.
RRM will display a before and after comparison, showing:
Participant names
Bib numbers
Chip codes
Assigned races
This preview helps confirm that the swap will produce the expected result.
Compatibility Analysis
When previewing a swap, RRM also analyzes how the swap will affect recorded passings.
If the participants belong to different races, a Cross-race bib swap warning may appear. This warning shows:
The number of compatible passings
The number of incompatible passings
Incompatible passings may affect ranking calculations depending on race configuration.
Once confirmed, click Swap Bibs to apply the change.
All affected passings will be automatically reprocessed.
Race Change
Participants can also be reassigned to another race from the Race selector in the Registration Details section.
This may be necessary when:
A participant registered for the wrong race
A participant switches distance
Race staff corrects a registration mistake
Race Change Warning
If the participant already has recorded passings, RRM displays a warning indicator next to the race selector.
This warning indicates that changing the race may affect existing timing data.
When saving the participant after a race change, a confirmation dialog will appear explaining:
The race being changed
The number of compatible passings
The number of incompatible passings
You can then choose:
Cancel – keep the current race assignment.
Continue Anyway – apply the race change.
When to Use These Features
These tools are commonly used during race operations to correct participant information.
Typical scenarios include:
Two participants accidentally wearing each other's bibs
A participant changing distance before the race
Correcting registration mistakes
Adjusting participants based on race control decisions
Because RRM automatically reprocesses passings, these changes are applied safely without losing recorded timing data.
Summary
The Bib Swap and Race Change features allow race operators to correct participant registration data while preserving timing integrity.
RRM helps maintain accurate results by:
Previewing swap results before applying them
Analyzing passings compatibility
Warning when race changes may affect timing data
Automatically reprocessing affected passings
These safeguards ensure that participant corrections can be made confidently, even during live race operations.
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